JOBS IN UNICEF- QUETTA
The United Nations (UN) works to help the countries of the world cooperate in matters ranging from law and security to social progress and human rights. In Pakistan, 19 organisations affiliated with the UN work together for the most vulnerable people of Pakistan, supporting development and humanitarian assistance under the umbrella of the One UN - Delivering as One. At UN Pakistan, you will have a unique opportunity to participate in decisions and actions that affect the lives of millions of Pakistanis. We encourage all qualified men and women to apply for vacancies in UN Pakistan. We value efficiency, competence and integrity, and hire staff with suitable qualifications without distinction as to race, gender, religion or any other discriminating factor. Job Title: Registry Assistant - Quetta
Total Position: 1
Industry: N.G.O./Social Services
Department: Operations
Job Type: Fixed Term Appointment (FTA) ( firstshift )
Job Location: Quetta
Minimum Education: Matriculation/O-Level
Degree Title: Completion of secondary education.
Career Level: GS-3
Minimum Experience: 2 Years(Two years job related experience.)
Work Permit: Pakistan
Apply By: Feb 28, 2010
Posted On: Feb 12, 2010
Job Description
1. Operates telephone exchange and controls flow of telephone calls. Connects outstation calls directly or through T&T Department and maintains record of such calls. Screens telephone calls to be connected and ensures proper priority to each call. Keeps the list of telephone numbers and latest directories.
2. Arranges collection and distribution of outgoing and incoming mail. Maintains register for outgoing mail.
3. Maintains daily telephone log book indicating outstation calls, telephone numbers, persons called, purpose (official/personal), duration of call and name of staff member making calls. Submits daily log book along with print-out of the phone calls, to the supervisor for certification. Ensures that printer is working properly and checks the print-out of the calls daily.
4. Operates fax machine and maintains register for incoming and outgoing faxes.
5. Keeps track of personal calls and ensures that personal calls are connected after approval and on the written request of the staff member. Submits list of personal calls to the supervisor for billing.
6. Keeps and delivers messages for incoming calls and from visitors, in absence of the concerned staff member or his/her secretary.
7. Upkeeps telephone system and supervises servicing and maintenance/repair of the telephone exchange. Maintains batteries installed for operation of telehone system and ensures that they are in working condition.
8. Carries out repairs of simple nature which could be done using codes provided by the engineer. Reports development of defects/faults to the maintenance contractor and to the supervisor for speedy rectification.
9. Receives visitors cordially, guides them, inform the concerned staff member accordingly to receive/meet the visitor. Makes sure all visitors enter through Reception and makes entry in the visitors' register, sign and get visitors cards.
Required Skills
LANGUAGES (Indicate the languages required and desirable.)Very good knowledge of written and spoken English and Urdu. Knowledge of Balochi/Pushto an asset.
OTHER SKILLS AND ATTRIBUTES (Indicate what other skills and attributes required, such as computer knowledge, management or communication skills, negotiating or training ability, etc.)
Politeness and courteousness, tact.Knowledge of simple record-keeping procedure.
How to apply:
Attractive remuneration package will be offered commensurate with qualification, skills and experience. Interested applicants may visit online Web :http://jobs.un.org.pk/UNJobs.php/ for online application form. Paper-Based applications will not be entertained. All candidates are requested to apply online.No personal/telephonic contact is necessary. Only short-listed candidates will be contacted.
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